Board of Directors Openings
Secretary, board of directors
The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the board's business was conducted. Since this is a new organization, the appropriate involvement of the Board is both critical and expected. Specific Board Member responsibilities include:
The secretary is responsible for ensuring that accurate minutes of meetings are taken and approved. Requirements of minutes may vary with the jurisdiction but should include at a minimum:
• date, time, location of meeting;
• list of those present and absent;
• list of items discussed;
• list of reports presented;
• text of motions presented and description of their disposition.
Minutes should have enough information to help absent directors and members understand what issues were discussed and what decisions were made. Some lawyers advise that in
certain circumstances, minutes should include summary of discussion, rationale for decision, names of those participating in the discussion, and the roll call, noting any declared conflicts
of interest. These circumstances: are if the matter is contentious, if board members dissent, if there is any concern about exposure to liability, or if a board member has a conflict of interest.
The Secretary signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records.
Custodian of records
The secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding
documents, (eg. letters patent, articles of incorporation), lists of directors, board and committee meeting minutes financial reports, and other official records.
The Secretary ensures that official records are maintained of members of the organization and Board. He/She ensures that these records are available when required for reports,
elections, referenda, other votes, etc.
The Secretary ensures that an up-to-date copy of the bylaws is available at all meetings.
The Secretary ensures that proper notification is given of directors' and members' meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of
Directors except for such correspondence assigned to others.
The Secretary participates in Board meetings as a voting member. The Secretary provides items for the agenda as appropriate. In the absence of the President (and Vice-President, if
the position exists), the Secretary calls the meeting to order, presiding until a temporary chairperson is elected. The secretary records meeting minutes as described above Depending
upon the bylaws and practices of the organization, the Secretary may perform these duties for Member meetings (eg. Annual General Meeting) and/or for an executive committee.
The Secretary may be designated by the Board of Directors and/or bylaws as one of the signing officers for certain documents. In this capacity, the Secretary may be authorized or required to sign or countersign checks, correspondence, applications, reports, contracts or other documents on behalf of organization.
Filing of Documents
The Secretary may be the registered agent with respect to the laws of the jurisdiction.; the person upon whom legal notice to the corporation is served, and responsible for ensuring that
documents necessary to maintain the corporation are filed.
The Secretary is accountable to the Board of Directors (if elected or appointed by them) or Members. (If elected by the membership at a members meeting) as specified in the bylaws.
Through the Board of Directors, certain duties of the Secretary may be delegated to the Executive Director, Board members and/or committees as appropriate; however, the
accountability for them remains with the Secretary.
All Board Members Required Duties
RAHMA’s Board Members will consider RAHMA a philanthropic priority and make annual gifts that reflect that priority. So that RAHMA can credibly solicit contributions from foundations,
organizations, and individuals (after obtaining 501c3 status), RAHMA expects to have 100 percent of Board Members make an annual contribution that is commensurate with their
RAHMA’s Board Members will serve a two-year term to be eligible for re-appointment for one additional term. Board meetings will be held quarterly and committee meetings will be held in coordination with full board meetings.
This is an extraordinary opportunity for an individual who is passionate about RAHMA’s mission and who has a track record of leadership. Selected Board Members will have achieved
leadership in the nonprofit sector. His/her accomplishments will allow him/her to attract other well-qualified, high-performing Board Members.
Ideal candidates will have the following qualifications:
▪ A commitment to and understanding of RAHMA’s beneficiaries
▪ Savvy diplomatic skills and a natural affinity for cultivating relationships and persuading, convening, facilitating, and building consensus among diverse individuals
▪ Personal qualities of integrity, credibility, and a passion for improving the lives of RAHMA’s beneficiaries
▪ Good sense of organization and attention to detail.
Service on RAHMA’s Board of Directors is without remuneration, except for administrative support, travel, and accommodation costs in relation to Board Members’ duties.
If interested, please send your coverletter and resume to Khadijah@haverahma.org.